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Australia's #1 App-Driven FMS Australia's #1 App-Driven Fuel System
Fuel Management Your Crew Will Actually Use.
- See who fuelled what, when and where
- Logs fills even when there's no reception
- Fuel tax credit records ready for your accountant
- Fits the pump or tank you already have
Getting Started
Fitted in a day. Used from day one.
Unlike a lot of fuel management systems, Fuellox doesn't need an accredited installer or a site network. The controller connects to your pump, and the crew runs it from their phones. When someone new starts, even for a week, they download the app, you assign them in the dashboard, and they can fuel up straight away. Every litre they pump is tracked to them.
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Easy to install
Fit it yourself or get your local electrician to wire it up. Australian phone support, installation videos and documents in case you get stuck.
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Easy to use
Scan the QR code on the machine, then pump. It's that simple. No PINs to remember, no tags or fobs to hand out and chase back.
The Fuellox Dashboard
Know what leaves the pump and where it goes.
Fills show up in the dashboard as they happen, or on the next sync if the crew's out of range, each one pinned to the map. Break it down by machine, operator, job or date, then export it with one click. You'll see which machines draw the most and which jobs the fuel is going to, month on month, without having to piece it together from dockets.
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Reports & exports
The tax-time fuel summary, by month or quarter, split into on-road and off-road use.
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Live tank levels
Add a level probe and see what's left in each tank without driving out, with an alert before one runs low.
Fuel Security
Would you know if fuel was going missing?
On a remote tank or a truck parked overnight, you might not, until the numbers stop adding up. Fuellox takes the guesswork out at the tank: the pump stays locked to anyone who isn't approved. Pair it with anti-syphon fittings from our partner Kockon and the fuel's looked after at both ends, at the tank and in the vehicle.
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At the tank
No scan, no fuel. The pump only releases for an approved operator and a scanned machine.
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On the vehicle
Anti-syphon fittings from our partner Kockon are built to stop a hose reaching the fuel through a vehicle's filler neck.
Built Around Real Sites
Every tank is different. The system isn't.
On a poly tank, a service truck, a water cart or a containerised tank, it's the same Fuellox system. What changes is the build around it: a compact unit on a portable tank, a weatherproof enclosure on an exposed site, a mains-powered install with an emergency stop on a fixed tank. Look up your tank to see its setup, or have a chat with our Australian team and we'll find the best fit for your operation.
Portable on a poly tank
See it on the setup you actually run.
Only 30 minutes to talk through how you manage fuel across your operation. We'll show you how it works, the app and what configuration fits. If it doesn't make sense for you, we'll tell you.
What operators ask before they buy
The questions that come up once the system makes sense, answered up front.
- Return
When does it pay for itself?
Typically within the first year: fuel tax credits claimed on the record instead of the estimate, losses stopped, and jobs costed on real litres.
- Cover
What if something breaks?
Fuellox Care comes with your service plan. A faulty unit is repaired or replaced at no extra cost, and each yearly renewal extends its warranty by another 12 months.
- Fit
Are we big enough for it?
Probably, if you use more than about 10,000 litres a year. Below that, the numbers don't usually stack up, and the Fuellox Logbook App may suit you better.
- Your Systems
We already run telematics. Do we need this?
Telematics tracks the machine. Fuellox works alongside it, tracking the fuel going into the machine and controlling the pump that delivers it.
Industries
From Paddocks to Pits, and Everywhere Between
Built for Australian Conditions
Dust, heat, distance and patchy reception. Fuellox was built for the places fuel actually gets used, not just depots with a network connection. Pods, trailers and service trucks stay accounted for wherever the job takes them. One tank or fifty, family farm or national contractor, it's the same system solving the same problem. Fit it yourself as you grow, in the configuration you need.
Civil Construction Fuel Management Systems
Plant and machinery moving between sites, subbies drawing from the same tank, and fuel that has to land on the right job. Fuellox records every fill against the machine, the operator and the job, so site costs come off a record rather than a guess.
Farm & Agriculture Fuel Management Systems
Fuel drawn at all hours, often with nobody watching. Crews fuel themselves without a key or a login, and you still get the litres by machine, paddock and operator when it comes time to do the books.
Transport & Fleet Fuel Management Systems
Trucks fuelling at the depot, on the road and at yards you do not own. Every litre is captured against the vehicle and the driver, so the depot tank reconciles and the fuel tax claim has a record behind it.
Infrastructure Fuel Management Systems
Fuel spread across multiple sites, contractors and cost centres on the one project. Every dispense point keeps the same record, so project reporting adds up without chasing dockets from each site.
Forestry Fuel Management Systems
Coupes nobody visits daily, and tanks that have to run unattended between trips. Fuellox keeps recording while the site is empty, with tank levels and alerts so you know what is left before you drive out.
Mines & Quarries Fuel Management Systems
Bulk fuel moving through several dispense points, with heavy plant running around the clock. Every dispense is metered against the asset, so burn rates and rebate claims come off a record rather than an estimate.
FAQ’s
What Operators Ask Us
What is a fuel management system, and how is Fuellox different from other fuel management companies and apps?
A fuel management system tracks who took fuel, how much, and where it went. Most fuel management companies do this with a fob, a card or a fixed network. Fuellox is an app on a phone already in the crew's pocket, paired with a small controller on the pump, so it works in real time with no signal on site.
Does Fuellox work for fleet and mobile fuel management, across trucks, pods and machines?
Yes. Fuellox tracks fuel into any vehicle or machine, fixed site tanks, fuel pods on utes and trailers, service trucks and prime movers, on-road or off-road. Every fill is logged against the machine, the operator and the job, so you see fuel use across your whole fleet from one dashboard.
Does Fuellox cover fuel security, and hold up in Australian conditions?
Yes to both. The pump only releases for an approved operator and a scanned machine, and it pairs with anti-syphon fittings for security at both ends. It's also Australian made and AS/NZS certified, with more than 4000 operators using it already working through Australian heat, dust and remote reception gaps.
How does Fuellox help with fuel tax credit claims?
Fuellox separates on-road and off-road usage automatically based on the asset. Each dispense is stamped with GPS location, machine type and tax category, so your accountant gets clean, defensible data instead of rough estimates.
Will my crew actually use it?
Yes, because there's nothing new to learn. They scan the machine with the phone already in their pocket and pump, with no fob, no card, no PIN, and no login. That's the reason it sticks when logbooks and spreadsheets don't.
4,000+ USERS IN THE FIELD
Trusted by The People that Build Australia
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Now I've got something to show the boss — exactly where every litre has gone.
Maintenance Manager, winery & vineyard operation
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What we did before was terrible — very manual, very time consuming. A pain in my butt.
Farm admin, Ag Major, SA
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We'd go to fuel up and the tanks were empty — but they were filled three weeks ago. It was just an honesty system.
Grain grower, NSW
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Fuellox is exactly what we needed.
Operations, meat processing & farming group, VIC
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This is something we definitely needed. Like, we NEEDED it.
Maintenance Manager, winery & vineyard operation
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That's unreal, mate. Thank you so much.
Harvesting contractor
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The portal gives us absolutely everything we could possibly want.
Admin Manager, crane hire, QLD
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We really like the project feature — I never seen any other program that has it, and I've looked into many.
Grain grower, NSW
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It's very simple to use, and we like simple. It's just what we need in the field.
Owner-operator, civil & earthmoving, SA
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It's just so intuitive — you don't have to read a set of instructions to start using it.
Fuel industry partner, WA
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Since we put them on, nothing's been taken. I am 100% happy with how they are going.
Colin
CCA Transport
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Very Happy
The system was installed and up and running in a day. Even put a Fuellox unit on our portable fuel truck for the farm. My 70-year-old father was the first to try it and managed without any explanation or help whatsoever. Reporting for fuel excise claims are now very simple and clear even thou we run off road and on road vehicles.
Rob Bell
Farm Owner
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It very simple to use, and we like simple. Its just what we need in the field.
Owner-operator
Civil & earthmoving, SA
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The portal gives us absolutely everything we could possibly want.
Admin Manager
Crane hire, QLD
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Its just so intuitive, you dont have to read a set of instructions to start using it.
Fuel industry partner
WA
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We'd go to fuel up and the tanks were empty, but they were filled three weeks ago. It was just an honesty system.
Grain grower
NSW
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We really like the project feature, I never seen any other program that has it, and I've looked into many.
Grain grower
NSW
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Now I've got something to show the boss exactly where every litre has gone.
Maintenance Manager
Winery & vineyard operation
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It's like putting $30,000 in petty cash every month.
Jim G.
Civil Earthmover
