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Hitec Drainage
How Hitec Drainage cut fuel admin in half with Fuellox, replacing paper dockets and fuel cards with real-time tracking across NSW civil projects.
No More Chasing Receipts
How Hitec Drainage cut admin in half.
Daniel, Construction Manager at Hitec Drainage, knows that civil work is hard enough without the headache of missing fuel.
Managing crews across sewer mains, water mains, and subdivisions requires heavy machinery and constant movement. But for a long time, tracking the diesel that powered those machines was a nightmare of paper slips, lost receipts, and end-of-month guessing games.
In 2024, Hitec Drainage switched to Fuellox to stop the guesswork and get back to work.
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50%
Less fuel admin: “the admin load has been cut in half”
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Zero
Usage disputes since the switch
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2024
Switched from fuel cards to Fuellox
The Problem
Endless paperwork.
Before Fuellox, Hitec relied on a traditional fuel card system. It was slow, messy, and frustrating. Belinda, who handles the admin and accounts, used to dread the end of the month. She had to wait for statements to arrive, then spend hours cross-referencing dates, times, and costs.
On site, it wasn't much better. If a machine ran dry, work stopped. Someone had to drive a ute to the service station, fill a tank, and drive back. It killed efficiency and added stress to the supervisors.
There were disputes over usage. There were missing dockets. There was a lack of control.
“The most frustrating part of the job was having to go through paperwork, endless paperwork.” Belinda C, Admin Assistant
The Solution
Simple, honest control.
Hitec Drainage needed a solution that was built for the real world. They didn't need complex IT systems or fragile hardware. They needed something their operators could use without a fuss. They chose Fuellox.
Now, every operator has the app on their phone. Every machine has a sticker. They pull up, scan, punch in their hours, and fill up.
- No cards to lose
- No receipts to chase
- No waiting for monthly statements
The Result
Disputes are non-existent.
Since installing Fuellox, the “grey cloud” hanging over their fuel management has vanished. Belinda can log into the portal and see exactly who filled up, how much they took, and which machine it went into, in real time. The admin load has been cut in half.
For Daniel, the benefit is peace of mind. He knows his machines are fuelled and ready to go before the day starts. The efficiency on site has skyrocketed, and the stress of managing fuel is gone.
“It eliminates a load of paperwork and admin, collecting receipts and stuff like that. With Fuellox, it's basically non-existent.” Daniel T, Construction Manager
On the ground
Meet the people that make it happen
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Daniel Travato
Construction Manager, Hitec Drainage. Runs the site: the machinery and the crews, and needs fuel ready and accounted for.
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Belinda Cook
Admin Assistant, Hitec Drainage. Runs the office: payroll and accounts, and traded endless paperwork for a dashboard.
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Manuel Escobar
Tank Installer, Joyquip. The tank builder: built the custom fuel storage setup Hitec uses on site.
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Alex Mahony
Refuelling, Diesel Link. The fuel supplier: delivers the bulk diesel and relies on the system being simple and robust.
In their words
Why Hitec Drainage sticks with Fuellox.
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Total Visibility
“We know which machine, which tank it's gone into, we can track the litreage so we know if it's legitimately used or not.”
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Real-World Reliability
“It lets the job flow without the constant thought of ‘I've got to do this’. The guys know in the morning to fill up, it's never last minute anymore.”
About the business
About Hitec Drainage
Hitec Drainage runs day-to-day civil construction activities across New South Wales. Specialising in sewer and water mains, lead-ins, and subdivisions, they provide the essential infrastructure that keeps development moving. Hitec Drainage is a growing company with a commitment to civil, water and wastewater projects across Sydney, Illawarra and the Blue Mountains.
See it on the setup you actually run.
Only 30 minutes to talk through how you manage fuel across your operation. We'll show you how it works, the app and what configuration fits. If it doesn't make sense for you, we'll tell you.
