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Fuel Management Technology Comparison
We dive deep to compare Fuellox to existing Fuel Management options for all buyers.
Fuellox vs. Incumbents
Modern operations need smarter, more adaptable fuel tracking. Traditional systems were designed for large, fixed tanks and centralized refuelling equipment. Not every business uses fuel that way.
Fuellox is designed for:
- Distributed Tanks
- Remote Sites and Staff
- Small tanks, trailers and pods
- Bringing fuel to the equipment
- Portable Applications
- On The Go Refuelling
Smartfill Gen 2
Smartfill is An Excellent Choice
Datafuel
Common for Transport Operations
Compac
Driveway Card Acceptor
Piusi MC Box
12V - Suits 120 users
iPETRO
European Technology
IOR Hydip
Made in Australia, ideal for Transport & Aviation
Smartfill Gen 3
The 'IBM' of Fuel Management
Fuellox is a modern fuel management system designed to replace legacy fuel management technology. Below is a detailed fuel management comparison between Fuellox and incumbent solutions.
Fuellox vs Traditional Fuel Management Systems
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Traditional fuel systems have served their purpose, but times have changed. Meet Fuellox, the smarter, mobile-first solution designed for today's fast-moving businesses.
”
Modern operations need smarter, more adaptable fuel tracking. Traditional systems were designed for large, fixed tanks and centralized infrastructure; however, not every business operates in this manner.
If you're running mobile tanks, operating across multiple sites, or dealing with limited connectivity, Fuellox offers a better fit. It's a fuel management system built for the realities of distributed fleets, remote jobs, and on-the-go refuelling.
Let's explore how Fuellox redefines fuel management for today's agile businesses:
Concept Design & Use Case
Built for static tanks. Fuellox moves with your fleet - anytime, anywhere!
Fuel management systems are built differently depending on the needs of your fleet. Traditional systems focus on fixed, centralized setups with dedicated hardware. Fuellox is designed for flexible, mobile use, fitting smaller and remote operations with an app-driven approach.
| Feature | Traditional Systems | Fuellox |
|---|---|---|
| System Design | Fixed infrastructure | Mobile-first, app-driven |
| Hardware Dependency | Keypads, RFID fobs, modem units | Smartphone-based access |
| Connectivity Needs | Requires a constant 4G/5G network | Works with intermittent connectivity |
| Deployment Environments | Best for large depots with static tanks | Ideal for portable tanks, trailers, fuel pods, etc. |
| Target Business |
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The Traditional Fuel Management System is designed for large transport fleets. Hundreds or thousands of vehicles, assets and users. They work great for big businesses with big budgets.
Static Systems vs Mobile-First Thinking
Built for static tanks. Fuellox moves with your fleet - anytime, anywhere!
- Clip Fuellox onto any truck, ute, trailer, or tank – deploy in under 30 minutes.
- If you have multiple smaller tanks or remote sites, you won't need a separate rig for each one.
- All fueling data syncs to one app – no scattered reports across depots.
- Traditional rigs require a full controller/modem at each location – the upfront cost skyrockets for every new tank.
| Feature | Traditional Systems | Fuellox |
|---|---|---|
| Tank Portability | Static, large bulk tanks | Mobile, semi-fixed, pod-compatible, or large bulk tanks |
| System Location | Complex hardware required on tank | Simple hardware, access via smartphones |
| Installation Time | Complex and permanent. Specialised techs required. | Rapid deployment. Self install with basic knowledge. |
| Flexibility | Centralised operation only. Manager on Site | Distributed fuel sites, on-demand fueling. Remote Management |
Ask Yourself:
Why bring all your machines to the fuel - when you can bring the fuel to your machines?
Identity & Access Control
Managing who can fuel - without the hardware headaches.
- Fuellox uses your operator's smartphone (no PIN, no FOB), so only those members can refuel.
- Remotely add/remove users in seconds - no site visit to reprogram keys or Fobs.
- Every fueling event ties back to a unique app login, giving you a full, cloud-stored audit trail.
- Legacy systems depend on physical FOBs or PINs that can be lost, shared, or copied, forcing you to chase down every lost key.
Worried someone else might slip into your operator's shoes?
CAUTION: PINS get shared - phones don't!
| Feature | Traditional Systems | Fuellox |
|---|---|---|
| User Access | Physical fobs + PIN codes | SMS, app login, and verify by phone number and/or email |
| Real-Time Provisioning | Not available – manual distribution | Yes – instant user creation/deactivation |
| Device Loss Risk | High – fobs are easily lost or shared | Minimal – mobile-based, personal access |
| Audit Trails | Basic to None. Assumes the FOB/PIN is secure and never shared or passed around | Full activity history for each operator |
Equipment Identification & Data Integrity
Know what's being fueled - accurately, every time.
Tired of uncertain fuel records? Know exactly which machine got fueled.
- Fuellox uses QR codes (or NFC tags coming 2025) on each vehicle/pump - 'Tap to Pump' before fueling to lock in the correct asset. No more games and super secure.
- Proximity logic in the app prevents logging a fuel event unless the operator is physically next to the tank.
- Every transaction uploads instantly to the cloud, producing audit-ready, error-free records.
- Legacy systems rely on PIN entries or generic pump IDs - often leading to cross-contamination (e.g., “Did Joe fuel the tractor or the truck?”).
| Feature | Traditional System | Fuellox |
|---|---|---|
| Asset Linking | Fob and/or PIN (entered manually) | LIST: For simple user selection QR: Rapid and accurate identification NFC: Secure and Instant |
| Data Accuracy | Susceptible to mix-ups and errors | Real-time asset confirmation |
| Fraud Potential | HIGH: Shared fobs and fake entries are possible | NEAR-ZERO: GPS/location check & mandatory ID |
| Equipment Proximity Validation | Not enforced | Required for the transaction to proceed |
Connectivity & Networking
Network-dependent vs resilient in real-world conditions.
Tired of uncertain fuel records? Know exactly which machine got fueled.
- Traditional systems use modems and gateways, exposing your fuel to unauthorized use. If the modem is online, so is the risk. Always online poses additional security risk.
- Fuellox does things differently. It has no modem, no PIN, and no FOBS. It's passive—sitting idle until your operator shows up with the approved app. No user, no access. Even in remote areas with limited signal, it logs the fuel event and syncs automatically when the connection returns.
- Your fuel is locked down, and only the right person can unlock it.
- Fuellox is truly network agnostic. When mobile networks evolve—2G to 3G, 3G to 4G, legacy SIM-based Fuel Management Systems become obsolete.
Real World Example: Many Fuel Management Systems became unusable when 2G was phased out, leaving customers no choice but to purchase a replacement ($10k or more). And again when 3G went down, a modem upgrade was required for 4G ($2k per unit). That can't happen with Fuellox. It continues working regardless of network changes!
| Feature | Traditional Systems | Fuellox |
|---|---|---|
| Network Changes | Stop working when the network changes (like 2G to 3G to 4G) | Keeps working no matter how the network changes |
| Modem Use | Needs a modem or SIM card to stay online | Doesn't need a modem; it works when the app is used |
| Security | PINs and fobs can be shared or copied | No PINs or fobs; only the app user can access it |
| Offline Work | Needs constant network or manual entry | Works offline and syncs automatically later |
| Data Transfer | Often needs manual download or USB transfer | Sends data to the cloud using the app |
| Setup | Fixed setup with wires; not very flexible | Can be used on trailers, tanks, or in remote places |
| Software Updates | Most update manually, some over the air. Some need replacement for updates. | Updates automatically through the app, over the air |
Scalability & Cost Structure
One-size-fits-all pricing vs a modular, flexible setup.
Tired of warranties that vanish when you need them? Check out Fuellox Care!
Fuellox believes in protecting your investment, not just for a year or two, but for the full life of your system. Our Fuellox CARE plans ensure long-term support and free replacements, so you're never left with dead hardware or extra costs.
Fuellox Service Options
Lite
$ 360* pa
For small tanks and low volume fuel users.
What's included?
- Up to 10 App Users
- Up to 50 plant and equipment
- 100 dispense events per month
- Optional Projects, or QR Codes
- Simplified app design and reporting
Care
$ 540* pa
For extended Warranty
What's included?
- All features of Lite, plus
- Up to 20 App Users
- Up to 100 plant and equipment
- 200 Dispense events per month
- Ongoing hardware SLA with free replacement**
Enterprise
POA
Complex businesses with many tanks and business structures.
What's included?
- Customise App Users
- 10 or More Fuellox units
- Unlimited plant and equipment
- Unlimited Dispense events
- Advanced reporting
- API Access
- Sophisticated roles business rules
- Move equipment and users between businesses and cost centres
- Built for you reports
- Advanced filters, and report scheduling
*Note: All Prices excl GST **Additional T&C's apply
Why it matters? Why does Fuellox CARE so much?
Traditional fuel management vendors often sell you a standalone modem or electronics with a 1- or 2-year warranty. Once that warranty expires, or if the network changes, they expect you to pay for a new unit or board. Fuellox CARE means your unit is never orphaned: as long as your annual renewal is active, we cover replacement parts at no extra hardware cost. That ongoing replacement service directly reduces your lifetime operating expenses and eliminates surprise equipment write-offs.
Why Fuellox Excels Beyond the Basics
User Experience
Simple app interface with intuitive workflows
Security
All data is encrypted and access-controlled
Integration
Easily exports data to accounting and fleet software
Touch-Free
No physical keypads or fobs to replace
Portable
Go Anywhere - take fuel to the equipment.
Best Value Warranty
We back our gear with long term service levels. No hidden costs.
Key Takeaways
- Traditional systems were built for large fleets and centralised refuelling.
- Fuellox delivers smart, mobile-first control that works anywhere you operate.
- Less hardware, fewer hassles, smarter fuel tracking.
- Fits your scale, budget, and flexibility needs.
- Don't retrofit your workflow to fit legacy hardware - fuel smarter with Fuellox.
Choose the Smarter System
Fuel management is no longer just about the large depot tank. Its about creating deep meaningful insights for your operation, and beating the competition.
- Control who fuels what, where, and when
- Keep your records clean and verifiable
- Run lean operations with fewer moving parts
- No gaps, no weak points, no more lost fuel
- Faster fuel tax recovery across all refuelling equipment
Fuellox Quote Request
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